Roadmap for scanning documents to store in compliance with HIPAA
- Get a really good scanner. I like the Fujitsu ScanSnap iX500
- Sign up for Citrix ShareFile (the cheapest one that will work)
- (Optional) You might want to get a separate hard drive to scan the documents to – then you can use ShareFile’s sync feature while you’re scanning and lock up the hard drive physically when you’re done to increase security (and avoid keeping sensitive files on a laptop). This is a commodity purchase, but here’s a good, cheap external drive
Ultimately, you set up the scanner to scan everything to a specific location (ideally on that external drive), and then you set up ShareFile sync to store all the information from that location in the cloud.
The devil’s in the details, of course …